Monthly Business Meeting

The Board approved three sets of minutes: January 3, 2011 Reorganization Minutes (motion by Hoover, seconded by Shultz, 5-0), January 10, 2011 Minutes (motion by Shultz, seconded by Hoover, 5-0), and January 21, 2011 Special Meeting Minutes with a correction to change names to Supervisors Hoover, Stopfel, and Eppley (motion by Hoover, seconded by Shultz, 5-0).

Solicitor Warshawsky reported that the Board had appointed him assistant secretary at the January 21 Special Meeting due to a vacancy. He stated the Board could terminate or continue his service. Supervisor Stopfel moved to terminate the Solicitor's position as Assistant Secretary, seconded by Supervisor Eppley; motion carried 5-0.

The Solicitor recommended stopping the practice of posting draft minutes on the website since they are not public documents under Right-to-Know law. He suggested erasing tape recordings after minutes are approved. The Board voted 5-0 to have the Solicitor research duplication procedures and charges, and voted 5-0 to use DVD or CD for public duplication requests. After further discussion with public input from Norma Shearer and Bonnie Freeman, the Board decided to maintain the current policy of posting draft minutes online.

Supervisor Hoover moved to approve the interim bills (seconded by Shultz, 5-0), and Supervisor Shultz moved to approve the unpaid bills (seconded by Hoover, 5-0). No comments were made on the financial report.

Chairman Fred Ford reported no business from the floor at the February 7 meeting. The Township Engineer and Solicitor presented background on the Lenker Estates Plan, which will be reviewed at the March 7 Planning Commission Meeting. The SALDO review will continue at the February 21 Workshop Meeting.

On January 28, a meeting was held with DONCO representatives, Chairman Bechtel, Supervisor Eppley, Fred Ford, Tom Wilson, and Bruce Warshawsky. Concepts were presented and will be brought before the Planning Commission on March 7, after which the Board will decide how to proceed.

Mr. Summerville requested a three-month extension on his nuisance letter; Dale Shoop is performing an on-site inspection and the issue will be discussed at the next meeting. Bistline owes $2,673.60 in professional fees; the Solicitor recommended sending another letter requesting a written response and asking about the sewer module status. GSP Company (Alex Acres) disputed payment of 2011 fees; the Secretary will research files to determine if last payment was made. A letter was sent to Nightwine regarding outstanding fees with no payment received.

Tom Wilson reviewed his January 2011 report. Chairman Bechtel noted correspondence from Dauphin County Planning Commission that Tom said should have been sent to the Borough. Regarding the Ambulance Association escrow, Tom stated he has not received a request for storm water improvement inspection and there is no reduction of escrow.

The Board suggested the landlord report form be sent out annually. Supervisor Stopfel moved to pay the annual bulk mailing permit (seconded by Hoover, 5-0). The Secretary reported computer problems including inability to access the internet and QuickBooks; the Board suggested getting a new computer and the Secretary will look into it.

Craig Bachik of Kairos Design, Attorney Suhr, and Dale Pears representing Cedar Shopping Centers reported that the Township HOP for traffic signal improvement was not approved by PennDOT due to right-of-way encroachment on the Schlegel and Reinhard properties involving blacktop and signs. Cedar Shopping Centers offered to pay costs for resolving the right-of-way issue. Supervisors Bechtel, Stopfel, and Shultz expressed disapproval of condemnation, and the Board encouraged Cedars to negotiate with the landowners to acquire proper right-of-ways.

Discussion arose from a previous situation where a plan was withdrawn after Engineer Tom Wilson reviewed it for escrow amount, and his fee was paid from the plan submission fee meant for administrative costs. Supervisor Stopfel felt further consideration is needed. The Secretary will provide the plan submission form to Tom to review language regarding applicant responsibility for all associated fees.

Fred Ford explained the sewer extension history, running from a manhole at McDonald's up to Accu Mold, and outlined the DEP submission process including resolution, advertisement, and public comment. Supervisor Hoover moved to approve the resolution and project contingent upon Tom Wilson's review and approval, seconded by Shultz; motion carried 5-0.

Justin Kuhn did not update his certification as alternate SEO, requiring a new appointment. Supervisor Hoover moved to approve K & W Engineering as the alternate SEO, or if law does not allow a business, then Matthew Davis of K & W Engineering; seconded by Shultz, motion carried 5-0.

Supervisor Stopfel will pursue a tree grant and a preservation grant for parking and signage (no matching funds needed under $10,000). Supervisor Eppley mentioned a grant to repair the barn; Stopfel wants an estimate to restore it to original style and potentially apply for National Register listing. Stopfel also wants to pursue a grant for an archaeological dig with multiple townships sponsoring; Chairman Bechtel emphasized the need to determine matching fund requirements.

Chairman Bechtel shared a letter from the Dauphin County Redevelopment Authority regarding blighted areas that may benefit from their program. The item was presented as informational only with no action taken.

Supervisor Stopfel moved to adjourn at approximately 9:30 p.m., seconded by Supervisor Eppley; motion carried 5-0.